Spam these days is no joke. Keeping our inboxes tidy can feel like a full-time job, and just when you think you’ve got it under control, an unexpected twist occurs: legitimate emails end up in your Junk folder. Yes, we’re talking about the moment when you realize important messages are hiding away in spam purgatory, thanks to email clients like Apple Mail, Outlook and Thunderbird.
Last week we wrote about a dual spam filter approach using email clients and how to set this up. We also talk about how spam has increased dramatically lately, and the reasons why. Here we look at how legitimate emails can end up in the Junk folder
The Frustration of Missing Emails
We’ve all been there. You’re expecting an important email, maybe a project update or a message from a friend, and it never arrives. You check your inbox—nothing. You start to wonder if they even sent it. Then, on a whim, you dive into your Junk folder, and there they are. Emails you thought were lost, marked as spam by your email client.
But it gets even more frustrating. Sometimes you have already filtered these emails specifically. You added them on your allowlist (what we used to call whitelist) in your Runbox Webmail, meaning you’ve already done the work to ensure they reach your inbox. So, why does your email client override your careful training and send them to Junk anyway?
In today’s digital world, privacy and security are more important than ever. As we navigate online communications, it’s important to understand how encryption can safeguard our emails. Let’s explore what encryption is, how it works, and why you want to consider using it.
What is Encryption?
When you send an email without encryption, it’s like sending a private message on a postcard – anyone who handles it can read its contents. At its core, encryption works by converting the readable data of an email into a scrambled format. Basically, the contents of that email turns into gibberish so that nobody can read it. The point is to keep the email private while it’s in transit from you to the recipient.
Even though most email services use some form of encryption for data in transit, this is not the same as end-to-end encryption. With end-to-end encryption, only the sender and the recipient can read the message. This method effectively prevents anyone else, including email providers, from accessing the content of your messages.
While many of us might feel that we have little to hide and aren’t overly concerned about others reading our communications, it’s important to understand how our information could be accessed. Encryption helps to safeguard our personal information, which may contain sensitive details about our personal finances, family matters, or other private information.
The Real Cost of Our Digital Communications is Our Privacy.
You’ve been happily using “free” email for years, and haven’t thought much about it. The problem is that it’s not really free. You become the product, and you pay with your privacy. Let’s dive into what it means.
1. Free is not free
With countless services offering “free” email accounts, it’s easy to assume that we can communicate without any cost. But companies that offer free email typically rely on advertising revenue, which means they collect vast amounts of data about our habits, interests, and communications. They use this information to tailor advertising, and that’s how they make money.
Suddenly you are noticing strange things happening with your email. You’re receiving email messages about login attempts, password resets and two-factor authentication codes, and your friends and family are wondering why you’re sending them weird emails. You can’t even log in to your own email account and you’ve been bumped out of your social media accounts. What is going on? Your email might have been hacked.
Don’t panic… but act quickly. You can minimize a lot of damage if you act fast and methodically.
Because your email is a gateway to all your online accounts, like banking, shopping, social media and streaming, it can potentially be a goldmine for a cyber criminal if they gain access. Here’s what you can do.
There’s an uptick in phishing emails again. Here’s a refresher.
In the past few weeks there have been a series of phishing attacks aimed at a small subset of Runbox customers. The goal of these scams is to trick unsuspecting email users into clicking on malicious web links and entering their Runbox username and password, enabling the scammers to steal their password.
At Runbox we are constantly on guard against phishing attacks against our customers, and here we take a closer look at this increasing problem and some simple steps you can take to protect yourself.
As a summary, ensure that you check:
The From address. Phishing messages almost always come from a random email address that do not match our list of Official Runbox Email Addresses.
The messageaddresses you by name. Scammers typically only have lists of email addresses without any first or last names, so if the message does not address you by your first and last name it is likely to be a scam.
The legitimacy of any email with links. Check where the link will actually take you. Hover over it with your mouse, and you can see whether it will in fact take you to some random address not associated with Runbox at all.
Any false urgency. Runbox will never pressure you to act suddenly. Scammers may try to create a sense of urgency to persuade you to do what they’re asking.
What is phishing?
Example of a recent phishing message
Phishing is a type of cyber attack in which an attacker attempts to obtain sensitive information such as usernames, passwords, or credit card details by posing as a trustworthy entity via email messages.
The word “phishing” is derived from fishing and refers to using lures to “fish” for sensitive information. Phishing attacks typically use social engineering to gain a victim’s trust, and use spoofing such as faking an email address or URL to make the attack appear legitimate.
When phishing attacks are targeted at certain services or individuals it’s called “spear phishing”, and in this case they appear to be sent from Runbox Support, the Runbox Team, or other similar official sounding names.
Email users who are unfortunate enough to receive a spear phishing message and end up divulging their Runbox login details can end up having their Runbox accounts hijacked and used to send spam, which then forces us to suspend the accounts until the customer can regain access.
With access to an email user’s account the attackers may then be able to access their personal information and use it to commit fraud or identity theft, which can in turn result in financial loss or worse.
Naturally such account hijacking causes much confusion for the affected customers in addition to the privacy intrusion and consequences for the recipients of the spam being sent, which is often another phishing scam. The phishing then continues to cascade to new groups of innocent users of other email services, while exploiting people’s trust and rarely being caught.
It is important to understand that these scammers are criminals, and that being tricked into disclosing any login details can have serious consequences.
How to spot phishing
The easiest way to see whether a message is in fact from Runbox is to check the From address, as phishing emails almost always come from a random email address not on any Runbox domain names such as runbox.com.
Another important clue is whether the email addresses you by name, or whichever name you have entered in your Runbox Account details. Attackers typically only have lists of email addresses without any first or last names, so if the message does not address you by name it is likely to be a scam.
The third way to check the legitimacy of any email which asks you to click on a link, is to check where the link will actually take you. Some phishing links look like they link to a Runbox web page, but if you hover over it with your mouse, you can see that it will in fact take you to some random address not associated with Runbox at all.
If in doubt, go to our main website Runbox at https://runbox.com for information, or contact us via Runbox Support at https://support.runbox.com.
Do not be fooled or threatened by the scams
Most phishing emails have a very urgent and even threatening tone, trying to scare the recipient into acting right away to avoid having their account shut down or disrupted.
The scammers might even read our blog or other web pages and notice that we have two webmail versions, and subsequently send messages claiming that if you don’t switch to the newer version within X days, then your account will be shut down, for instance.
Legitimate messages from the Runbox Team will always give notice about something happening in the future, or optional new features.
Catching the scammers
We are constantly working to improve our defenses against phishing attacks, spam, and viruses, and we take immediate action to remove spear phishing messages as soon as we become aware of an attack.
If you have received any scam emails like the ones described above without responding in any way then your account is perfectly safe. We do however appreciate you notifying us via Runbox Support at https://support.runbox.com so that we can take steps to protect you and our other customers against the attack.
