Are AI tools such as Gmail’s Gemini accessing your emails? What you need to know

In late 2025, reports emerged that Google had enabled its Gemini AI by default for Gmail, Chat, and Meet users, allowing it to analyze private communications – often without explicit user consent. While Google maintains that Gmail content is not used to train its public Gemini AI models, it can still scan and process emails, attachments, and other data for personalization features like summarizing and drafting replies.

The controversy centers on how this access was enabled by default, the lack of clear user notification, and the complexity of opting out, sparking concerns about privacy and transparency. Here’s what’s happening, why it matters, and what you can do.

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Email the Ethical & Sustainable Way

Runbox is more than a private, secure email service – it’s email done ethically and sustainably. By choosing Runbox, you support transparency, social responsibility, and a carbon-negative digital future. Powered by renewable energy and guided by strong values, we ensure your communication leaves a minimal environmental footprint.

Our mission is to make digital communication a force for good. Together, we’re building an online world that’s trustworthy, sustainable, and principled — one email at a time.

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Outlook stores email in Microsoft Cloud – what you need to know

Many of our users have long relied on Outlook as their email client, but recent changes to how data is managed raise important privacy and control concerns. While the interface may look familiar, Microsoft has fundamentally changed how the new Outlook works behind the scenes — including how your emails are stored and accessed. In this article, we look at what’s changed and why you might want to consider other options.

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Big tech alternatives

Thinking about stepping away from Big Tech but not sure where to turn? You’re not alone. More and more people are questioning how their data is used — and tired of being tracked, targeted, and profiled for profit. Some are choosing European services protected by GDPR, while others turn to open source tools that put transparency first. We’ve put together a list of solid alternatives for everything from email to maps.

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How to Stay Safe and Private Online

Privacy concerns in the online world aren’t new. We already know that big tech collects our personal data through “free” services, that data brokers profit off that data, that AI is scraping our social media for added profiling, and that governments utilize various surveillance technologies. But with the rapidly changing global landscape of threats to freedom of expression and personal liberties, there is a new level of concern for the need for privacy. Here, we point to some recent developments that may have an impact on privacy protections and personal data. Below you will also find a list of safe and private alternative services.

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Decentralized Email for Maximum Privacy and Security

At Runbox, we believe that email should be sustainable, secure, and private. In a world where many major email providers are part of sprawling ecosystems that track your every move and monetize your personal data, we’ve taken a different approach. We provide a service that focuses solely on one thing: your email. No distractions, no ads, and absolutely no data mining. Just email.

As an independent email provider based in Norway, we are proud to offer a service that places your privacy and security first. With over two decades of experience, we’ve built Runbox with a simple mission in mind: to provide a reliable, privacy-respecting email service that empowers you to communicate freely and securely. You know where your data is stored (and it’s not floating around in the cloud).

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Your Data, Your Rights: A Guide to GDPR

Introduced by the European Union (EU) in May 2018, the General Data Protection Regulation (GDPR) is a landmark piece of legislation that empowers individuals with unprecedented control over their personal information. This law has set a new global standard for data privacy, ensuring that companies are transparent about how they collect, use, and share your data. In this blog post, we’ll explore the key aspects of GDPR and explain why it’s important for Runbox and our customers.

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The Hidden World of Privacy Policies

Our personal information is a valuable commodity, and privacy policies have become an essential part of the online landscape. But for most users, privacy policies are a maze of legal jargon, dense paragraphs, and complex terms. These policies often obscure how our data is being used. Instead of clarifying the truth, they make it hard for consumers to fully understand what they’re agreeing to.

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